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ResourcesWhat cost per page pricing includes, how to calculate what your office pays per page today, and when it saves money.
Scott Townsend, UrFleet, Edmonton
Most offices have no idea what a printed page actually costs them. Toner gets bought on a credit card, repairs get paid as they come up, and the copier lease sits on a separate invoice. Cost per page pricing pulls all of that into one number.
With managed print, you pay a set rate for each page your devices produce, usually one rate for black and white and a higher one for colour. That rate covers toner, replacement parts like drums and fusers, and service calls. You're billed monthly based on the actual page counts your machines report.
You can estimate your current cost in about ten minutes:
Many offices are surprised by the result, especially on older desktop printers, where cartridges are small and expensive for the pages they produce.
Savings usually show up in three places. High-yield or compatible supplies lower the cost of each page. Moving heavy print jobs off small, expensive printers and onto the main copier cuts waste. And catching problems early through remote monitoring avoids emergency repairs and downtime.
If your office prints very little, a managed program may not save you anything, and we'll tell you that. It works best when you have several devices, steady volume, or nobody who wants to be in charge of ordering toner.
Thinking about new equipment at the same time? Read whether to lease or buy your copier.
Tell us what you run today and we'll show you where the money goes and how to lower it. We respond within 2 hours during business hours.